Meet COPA at the NYSHSA Conference in White Plains (NY) on March 21st and March 22nd 2016

Meet COPA at the NYSHSA Conference in White Plains (NY) on March 21st and March 22nd 2016

Meet COPA (Child Outcome, Planning & Administration) at the New York State Head Start Association on March 21st and March 22nd 2016

Let us show you how COPA can help your agency manage all your grants and programs on one platform. Head Start HS, Early Head Start EHS, Early Head Start Child Care Partnership EHS-CCP, State Funded Preschool, Community Action Programs, etc.

Call us for a FREE Demo . 1-800-780-7006

Universal Children’s Day – Nov 20th 2015







Celebrating Universal Children’s Day!!!

“The one thing all children have in common is their rights. Every child has the right to survive and thrive, to be educated, to be free from violence and abuse, to participate and to be heard. “

Secretary-General Ban Ki-moon

COPA (Child Outcome, Planning & Administration)

User-Friendly Data Management & Reporting Software for Head Start, Early Head Start, EHS Child Care Partnership, CAP, Preschool and more.

Call for a FREE Demo1.800.780.7006

Early Head Start – Child Care Partnerships software

January 2014, Congress appropriated $500,000,000.00 to expand the number and quality of early learning slots for infants and toddlers through Early Head Start-Child care Partnerships (EHS-CCP) grants or new Early Head Start grants.

See below link for details:

COPA provides seamless integration of the new Child Care Partnership grant with existing Head Start and Early Head Start grants.  Implementing and managing all programs on one powerful and scalable platform!!!

All databases may look the same and some may even say things they can’t deliver; COPA can deliver a seamless integration of the Child Care Partnership grant with separate PIR and monitoring.  Full access control flexibility will assure proper delegation and management of data and data-security.  We can help you implement your Child Care Partnership (CCP) within 15 minutes and  show you how to manage all your programs smoothly on the powerful platform called COPA.


We invite you to a free demo to show you how we can manage all your programs seamlessly on COPA.

If you wish to learn more about COPA and how it manages the Child Care Partnership grant (CCP), please call us at 1.800.780.7006 or email


Head Start Online Application

Head Start Online Application








Families can apply for services online! anytime! anywhere!

The Head Start Online Application module allows agencies to streamline their Recruitment process.  By giving the option to families to apply online in English or Spanish, they can save staff data entry time and focus on more important parts of the process.

Using the Head Start Online Application module by COPA, you can:

1- Set-up in-office computer kiosks and have your families enter information directly into a digital application

2-Have dedicated Head Start Online Application computer tablets (apple ios, android, or windows) for more mobility in the intake process

3-Have a link on your website so families can apply for services from anywhere using any gadget

Once an application is submitted, it resides in the recruitment section of your database.  Dedicated staff can view, verify and transform into an actual service application.  This Head Start online application module can be configured and personalized to your specific agency for pre and post submission.

We invite you to see the Head Start Online Application module in a free demo.  Our objective is to provide as much advanced technology to our Head Start agencies to assist them in creating efficiency in their operation and ultimately providing a better service to their communities and needing children.

Learn about COPA Head Start Online Application Module today by contacting



Community Action Programs (CAPS) database management software







In addition to being the most comprehensive 100% Web-Based database management software for Head Start HS, Early Head Start EHS, Child Care Partnership CCP, and State Funded Preschool programs, COPA provides the most advanced comprehensive and intuitive database management software for Community Action Partnerships.

With COPA you can manage all of your programs within one platform without sacrificing anything.  As the provider of Database management software for the largest Head Start grantee and the largest Public School system in the United States, it’s fair to say that COPA knows Head Start and can handle the complexities of large programs.

COPA is CAP Data Management & reporting Software.

COPA can provide the same database management and support for Community Action Programs (caps) and allow them to take advantage of the Fully Web-Based, Scalable, Powerful, and Intuitive platform to increase their effectiveness and efficiency in their service offerings to their communities.  Some of the areas covered by COPA are listed below:

  • Online Family Recruitment and Online Family Application Form Submission
  • Capture of desired services such as Child and Family Services, Home Energy Assistance, Emergency Services, Employment and Training, Housing & Weatherization, Transportation, Food Assistance, Employment Services and more.
  • Need Assessment
  • Eligibility determination for CAP services as well as Early Childhood services such as HS, EHS, State-Preschool , Child Care, etc.
  • Family and Client Service Tracking
  • Referral Tracking and Case Worker Caseload
  • Goal Tracking & Outcome
  • Client Demographics
  • Service Delivery
  • Service Counts
  • Expenditures Reporting
  • Achievement Reports
  • Funders
  • NPI and CSBG Reporting

Provide services such as:

  • Weatherization
  • Transportation
  • Food Assistance
  • Employment Services
  • Home Energy Assistance
  • Emergency Services
  • Employment & Training
  • Housing Assistance

If your agency has a Community Action Program and you would like to see how COPA can help you manage it more effectively and efficiently, please contact COPA at 1.800.780.7006 or email


Submit Head Start Data Management Software RFP (Request For Proposal) to COPA

COPA Invites all Head Start Grantees to submit their RFP (Request for Proposal) for Head Start Database management software using the below link.  COPA is the only all-inclusive all-transparent software provider for Head Start, Early Head Start, Child Care Partnership, Community Action Programs and State-Funded Preschool.

Just click on the RFP button below and submit your request.  We will get in touch with you within 24 hours.





If you wish to speak with someone before submitting your RFP, please contact us at 1.800.780.7006 or 818-304-0110 and ask for Nima Alizadeh or Lucy Mendez.  You can also email



COPA Conferences and Events for 2014-2015

COPA has been busy for 2014-2015

COPA pledges its commitment to Head Start and the hard working people of Head Start. Below is a list of conference and events COPA has attended and sponsored for 2014-2015.  We hope that with the support of Head Start Agencies and Grantees, COPA can continue to develop its Head Start Database management software and increase efficiency and productivity towards our overall cause.

-Region VI/THSA Annual Training (Jul 2015 | Sugar Land TX)*Sponsor
-OHSAI – Leadership Conference (June 2-3 2015 | Mason OH) *Sponsor
-FHSA – Annual Conference (Apr 27 – May 1 2015 – Orlando FL) *Sponsor
-NHSA 42nd Annual Head Start Conference & Expo (Mar 2015 -Washington, DC)
-COPA East Coast User Conference (Oct 16-17, 2014 –  Baltimore,  MD) – SOLD OUT!
-NHSA 41st Annual Head Start Conference & Expo (Apr 2014 – Los Angeles, CA)

If you have any questions or concerns, please contact us at or call 1.800.780.7006

We would love to have a chance to show you how COPA can help you manage all your programs and help you on your Technology Roadmap to Compliance.

Region V Conference: Technology Roadmap to Compliance!

Region V Head Start Association conference in Chicago, Ill


Tuesday 10/13/15 4:45-6:00 pm @ The ‘Toronto’ Conference Room


A workshop presented by  Mr. Alberto Ramirez

A motivational servant-leader with over 20 years of experience as an educator, program coordinator, manager and director. Served in public schools, community college, and in Head Start and Early Head Start programs in Arizona and California. Also served as a Federal Reviewer with Dayna International, Inc. for the Office of Head Start.



Learn about the importance of Technology and Program Management System in the roadmap to Compliance and meeting Head Start Performance Standards!  Child & Family Outcome-Enhancing features such as the Monitoring Module, DMR (Document Management & Routing), Centralized Inventory and Asset Managment, Turnkey Online Recruitment System, eDocs with Digital Signature and much more!


COPA West Coast User Conference in Los Angeles CA on Nov 18-20 2015


Nov 18-20 2015     |     Los Angeles CA

An Interactive Conference, Collaboration, Sharing, Training and Workshop. Covering the comprehensive features of COPA, enhanced CAP functionalities, EHS-CCP Grant  implementation, Monitoring, eDocs, Inventory & Asset Management. Also learn about our new developments including Online Recruitment Module, Dynamic Dashboard, Parent & Family Engagement templates, Dynamic Calendar, and in-progress integration with Assessment tools such as CLASS, ASQ online and Teaching Strategies.

Come experience the new User Conference Format; we will provide you training from 3 different perspectives: The Set-up, The Data entry, and the Reporting.

Early Bird Special: $279/attendee

Must Register before October 2, 2015   (Regular price $299)


Just click on the ‘REGISTER’ link and fill-out the form.  A COPA TEAM member will contact you within 48 hours to confirm.

Please call us with any questions or concerns at 1.800.780.7006

or visit us at