Data Management Software Solution

For Early Childhood Education and Community Action multi-funded programs.

Controltec is now   Read our CEO’s message 


Recruitment Tools


COPA is offering a suite of services to help Head Start agencies with Recruitment during a particularly challenging time.

Our aim is to provide solutions for parents, staff, and educators to stay organized and productive while working remotely during the COVID-19 outbreak.

About COPA

COPA is an all-in-one data management software solution for Early Childhood Education and Community Action (CAP) providers.

Designed as a SaaS (software-as-a-service) solution, COPA is completely web-based. This means you don’t have to install any additional applications, and your data is available 24/7 on any device with just an internet connection.

COPA features are completely customizable to meet the needs of any organization. We offer a scalable solution to help you collect, manage, and report data using one software solution.

An active technology partner, we deliver, integrate and maintain data management software for Grantees at the federal, state, city and local level.


Enrollment & Attendance

Streamlined enrollment, eligibility waiting list, class assignment and attendance tracking.

Universal Application

Centralized intake process for multiple programs, sites and services, with one data entry point.


More than built-in 200 reports, including PIR and CSBG, with capability to create custom reports.

Text & Email Notifications

Distribute news alerts, promote events and stay in contact with parents and staff.


Fully customizable fields and modules, configurable to any program type and funding source.

API Integration

Real-time data matching and exchange with any required software or system.

Health & Disability Services

Monitor and track child health history, dental, immunization schedule and referral tracking.



See statistics and visual data for all program types or customize into a presentation format.


Audits, site visits and self-assessments with action plans and reporting to track compliance gaps.


Customizable assessment platform for children, families and professional staff.

Parent Engagement

Track and assess the level of parents’ engagement with their children and with your staff.

Fees & Payments

Track fees and payments for multiple program and fee types, with invoicing capabilities.

Secure Cloud Storage

Upload, organize, centralize and control you data on a secure web-based platform.

HR & Professional Development

Manage HR, create and schedule assessments, and track staff development.

Who We Serve

Our clients include city and state governments, State Preschool (Pre-K), Head Start, Early Head Start, Child Care Partnerships, and Community Action Programs. We also serve publicly funded initiatives, and non-profit organizations across the U.S. and Puerto Rico.

Early Childhood Education

Child and family outcomes, assessments, data management and reporting in a single solution.

COPA is the top data management software for early childhood education initiatives. We serve agencies offering programs like Head Start, Early Head Start, Migrant & Seasonal Head Start, as well as providers of Private Child Care, State Pre-K and locally designed programs. Our tools help agencies track multiple programs and funding sources.

For example, clients use COPA to manage enrollment and attendance, monitor assessments, and generate automated reports. For Head Start and Early Head Start programs, COPA automatically calculates unduplicated results for the PIR.

Community Action Programs

Track and report outcomes for multiple funded programs with one software solution.

With COPA you’ll be able to capture, manage and analyze data for any number of community programs. For example, agencies offering Weatherization, LIHEAP, Food and Housing Assistance, and Employment Assistance, services can manage data for all their programs in one database.

In addition, more than 200 built-in reports are available in COPA. These include custom designed SMART reports and automatic data mapping for CSBG reporting. This means you’ll always know whether you’re in compliance with grant requirements.

State Preschool (Pre-K)

Connect data and monitor program outcomes across state preschools.

COPA offers a number of ways to manage data for State Preschool and Universal Pre-K providers. In addition to connecting data, COPA delivers powerful tools to manage enrollment, attendance, meal service, fees, and much more.

On a whole it’s very helpful and makes my work efficient.

On a biweekly basis I run different reports to monitor due dates and compliance.”

~ L.M., Head Start Agency in New York


Imagine being able to manage child and family data, review program performance and report outcomes for multiple programs with just a few clicks. Now imagine doing it in a single database.

COPA is the only SaaS software solution for clients who want to see a panoramic view of multiple programs, or drill down to an individual family-, child- or site- level to manage data and accurately report outcomes.

Do you offer custom reports?

Yes! In addition to over 300 built-in reports, you can design and custom reports with real-time data and analytics.

What's included with my subscription?

We have flexible plans with a la carte module options designed to fit the unique needs of any organization.

Can I set eligibility requirements?

Yes. Eligibility requirements can be defined for any program type and funding source.

Can I enter all data at once?

Our unique Universal Application makes data entry fast and easy. Data is entered once and applied to multiple programs, fields and reports.

Can I filter reports by year?

COPA offers numerous filter options, including by year, location, and classroom.

Can COPA track dual language classrooms?

Yes. The language instruction can be defined by a SuperAdmin.

Ready to see how COPA works?

Schedule a guided tour of the COPA data management software with a LIVE demonstration and Q&A.

Click Here