Edocs Electronic Documents

5 Reasons Your Agency Should Have Them

Edocs Electronic Documents Data Management

Electronic documents can save time and curb data errors for Head Start providers.

When it comes to data management, electronic documents should be an essential component of any ensure you always have secure, immediate and reliable access to your data.

Switching from paper logs to a completely paperless solution can be overwhelming, and downright scary though.

What if you can’t find something? What if you the system goes down? How do you ensure that everything is actually safe?

These are just a few concerns Head Start providers face when considering a new data management system.

The truth is, electronic documents are more secure and accessible than paper files. What used to take hours or even days to process with scanning and double data entry, can be completed in minutes with a few clicks and all the info at your fingertips.

COPA’s electronic documents library (eDocs), provides secure access to upload and save documents for children, families, and staff. And our cloud-based technology means you can access documents from any internet connected device, including mobile phones and tablets.

Here are five more reasons your agency should be using COPA’s E-docs Electronic Documents module.


1. Security

Digital documents are far more secure than paper files. Even when properly locked away in a file cabinet, paper documents are vulnerable to theft and damage.

2. Convenience

Electronic documents are easy to access. Think of how much time it takes to search for information tucked away in paper files around your office. With a digital library, it’s literally at your fingertips.

3. HIPPA and FERPA Comliance

COPA’s eDocs tool operates within a HIPPA and FERPA compliant environment. For example, when you’re in the system and snap a photo with your phone or tablet, the image is automatically deleted from the device.

4. Contactless Electronic Signatures

One of the biggest perks of COPA’s eDocs module is the electronic signature. Any document can be signed using the electronic signature feature and uploaded securely to a family’s file. And with our new responsive look, signatures can be easily collected using a mobile device.

5. Save Time

Maintaining electronic documents can save your staff a lot of time. With just a few clicks, they will know exactly what documents have already been submitted and what’s missing. Staff will spend less time locating and storing documents, and more time serving families and children.

As you think about goals for your agency, consider how electronic documents can be a game changer for you and your staff.

For more information about eDocs or any other COPA features, email sales@mycopa.com.