COPA Blog

 

Challenges of Region 2

Some of the biggest challenges that Early Childhood Education and Community Action Programs face is the inability to understand and properly integrate new reporting software applications within their organization.  Often, there are several challenges attributed to software not being integrated correctly.  These challenges can include: language barriers, costly training and support fees, or simply not being able to understand the technology well enough to use it in the most effective and efficient manner possible.

Even after programs purchase an improved system, it can be frustrating to find out that training and ongoing support fees considerably exceed their subscription costs, and therefore many programs are left using systems inappropriately and experience very little positive impact and value. Another hurtle in the industry, is that training and support is often only offered in English.  This prevents clients from fully understanding a software’s capabilities if they speak and serve their community in another language, like Spanish.

This is exactly why you should visit Nulinx International, Inc., the creators of COPA, at the Region 2 Conference 2018 at the Intercontinental Hotel on November 13th through 16th and speak with Lucy Mendez, Nulinx Business Development Manager.  Learn how training and support is included in the subscription cost, implementation is guided by our trained staff, our support staff actually speaks Spanish and English, support is constantly archived for future reference, video training and manuals are available to all your staff 24/7, and much more.

Head Start, Early Head Start, Early Head Start Child Care Partnership EHS-CCP, State Funded Preschool, Community Action Programs, and more all under one solution with bi-lingual support and white-glove implementation treatment:

  • Fully Hosted Web-Based Turn-key Solution!
  • Your Database is Up and Running in 72 hours!
  • Compatible with Apple, Windows, Android!
  • Compatible with Any Personal Computer, Tablet, Smartphone!
  • FREE Online Training – FREE Weekly Online Classes! These classes are set-up and run to keep all your staff educated and up-to-date with all of COPA’s capabilities!
  • Best Customer Support in the Industry!
  • Online Family Recruitment (English/Spanish)!
  • Digital Document Library, Electronic Signature Capture Capability, and Electronic Parent Sign In & Out!
  • HR & Professional Development Module!
  • Flexible Assessment Platform: School Readiness, Family Partnership, ROMA, CLASS, ECERS, and more!
  • Universal Application – One Point of Data Entry for Multiple Programs!
  • Growth & Nutrition Tracking!
  • Childcare – Fees tracking!
  • Multiple Criteria Eligibility!
  • Health & Disabilities!
  • Home Visits – Case Management!
  • Attendance & Meal Count!
  • Self Assessment & Monitoring!
  • Chronic Absenteeism Tracking!
  • Volunteer & In-Kind Tracking!
  • Calendar – Auto scheduling!
  • Customizable Assessment!
  • Family Engagement Outcomes!
  • Customizable, Exportable Reports!

COPA can make your agency much more efficient and make your staff’s jobs much easier by allowing them to use a regular smartphone, tablet or notebook (including Apple, Nokia, Motorola, LG, and Samsung, with Apple iOS, Android, Windows, or Windows Legacy), so they can take pictures of staff, children, parents, or volunteers and upload them directly to a child, family, or staff record.  This allows for a centralized storage of all pertinent documents associated with a child/family/staff record.  By centralizing this process, you can audit and assure compliance with state, federal and agency requirements.

Thanks to the incredibly high resolution of cameras in mobile devices currently, you can also scan documents (income verification, employment verification, address verification etc.) using a mobile device running COPA and upload for verification and future reference.

Using a central intake touchscreen kiosk instead of a clip board with paper, a child or family application can be completed, signed right on the touchscreen, and emailed to the applicant.

Using the online recruitment form on your website, social media, or in emails allows families to complete a service application directly online.  Any internet enabled device can be used to access your agency’s online family recruitment form.  This process saves data entry time for your staff and allows a much more smooth and efficient application process.

Let us show you how COPA can help Region 2 manage all your grants and programs simply on one platform.  Leverage technology in two languages and really help your families and children by using COPA to help manage, monitor, and report for all your programs.

Lucy Mendez

Business Development Manager

818-304-0110

lucym@mycopa.com

 

Why Attend Annual NAEYC 2018 Conference?

The first few precious years of life are the foundation of everything a child becomes later, but how do you know if they’re getting everything they need to reach their potential?

Outcomes…tangible, measurable results are the new trend from high up at the Federal level of funding and all the way down to local funding.  Although, outcomes alone are not enough any more.  Grantees and super grantees want data driven, or verified, outcomes.  Guessing or estimating is no longer good enough.  The pressure is on to prove an agency is actually doing what they say they’re doing.  This new trend has led to a tidal wave of grant retractions that has affected even some of the biggest agencies in the country.

Funders want to know where the money is going, who is receiving it, how it’s being used, and if it’s actually creating a positive impact.  They want to know all this and more…in real time.  No more delayed reporting excuses will stay execution.  No more paper and pen only for the sake of comfort or tradition will keep the auditors from withholding funds, no matter how accurate or detailed.

Technology has made tracking vast stores of data effortless and created systems that are so easy to use that no one has any excuse for not leveraging them for better efficiency and impact anymore.

That’s why visiting the COPA booth #542 at the Annual NAEYC 2018 Conference in Washington D. C. on November 14th through 17th  is so vital to the future of children and families all across the country.  COPA fills all these requirements easily, and often automatically, all in one integrated, cloud based solution.

Just imagine how many more families and children an agency could help just by using COPA to manage everything for them…everything from tracking multiple funding sources, multiple programs, multiple payroll sources, multiple ID’s, with extensive connectivity, real time data sharing, transparency, accountability, one eligibility application applied to all services offered, family/child group batching, automated reporting (PIR, CSBG, and custom), automated service reservations (parent portal), user defined fields, custom built assessments, fully paperless systems (eDocs, electronic signatures, staff/family sign in & out, bar code scanning), automated monitoring systems to ensure compliance, and much more that allow departments to communicate automatically while greatly increasing efficiency for any size area.

For more than eighteen years, COPA has already successfully served states, metropolitan areas, and  the largest agencies across the US, Virgin Islands, and Puerto Rico.

Real time data with real outcomes have never been easier to obtain thanks to COPA.

What’s Paperless Worth?

Why do we still hang onto paper?

It feels good to hold it because it has mass.  Maybe we grew up with printed reading materials and it becomes nostalgic.  Many people and organizations don’t put faith in cloud storage systems and their associated securities.  There are tons of reasons to keep using paper…literally tons.

In fact, that’s what accumulates over the years: tons of paper that is difficult to sort, search, store, file, shred, carry, ship, dispose, secure, copy, and on, and on, and on.

Let’s explore just some of the obvious costs of using paper in business alone:

  1. The cost of manufacturing
  2. The cost of packaging
  3. The cost of shipping
  4. The cost of retailing
  5. The cost of delivery
  6. The cost of storing
  7. The cost of printing
  8. The cost of filing
  9. The cost of mailing
  10. The cost of copying
  11. The cost of securing
  12. The cost of disposing of
  13. The cost of recycling (yes…this actually costs money too)
  14. The cost of loss
  15. The cost of organizing
  16. The cost of training
  17. The cost of searching for
  18. The cost of paper-cuts (this has yet to be studied more in depth)
  19. The cost of headaches
  20. The cost of time when everything else around you in business is moving so fast.

When it comes to tracking and monitoring small or large projects or programs, the papers stack up just the same: inefficient, inaccurate, unreliable, and often very expensive in many different ways.

How many times has a teacher heard: the dog ate my homework?  Not anymore…not with paperless systems, like COPA, available, with reliable AND secure cloud storage systems that have been tried and tested for years…and years.

Going paperless is the logical next step for any business to remain competitive in the market place.  Don’t get me wrong: paper will always have a place in the world.  However, paperless services just make much more business and financial sense, especially with electronic signatures, edocuments, cheap cloud storage, and much, more.

Do yourself, your staff, your clients, your vendors, the environment, and even the lady who makes your coffee in the morning a favor and go paperless as soon as possible.  Suddenly, things will feel easier.

Have any questions about how to become paperless?  Feel free to contact us at COPA: 818-304-0110.

 

 

Image credit:

https://www.helpsystems.com/resources/articles/top-ten-reasons-go-paperless

Let’s Connect at Community Action Partnership 2018!

COPA will be attending the amazing annual conference for Community Action Partnership 2018 in beautiful Denver, Colorado!

 

Be sure to stop by Booth 104 and say hello to our talented and knowledgeable Business Development Representative, Lucy Mendez.

Lucy can help explain how COPA can manage, track, and report on:

  • Multiple programs
  • Multiple funding sources
  • Dual enrollments and over-enrollment protection
  • Multiple department communications
  • Multiple waiting lists
  • All your inventory
  • Take your programs paperless with eDocs, electronic signatures, parent sign in/out
  • Automatically fill out CSBG reports
  • Help keep your programs in compliance
  • Build and monitor custom assessments for up to 50 different types for children, families, and staff
  • Automatically create calendar events
  • Program integration that makes record classification a “back-end” process
  • Group/batch data entries for children and families
  • Demographics for any level: agency, city, county, or state
  • HIPPA compliance with extensive security and confidentiality features
  • External and internal referrals
  • Robust dynamic fields to track every aspect of the Family Partnership Agreement
  • Automatic notification by Service Type
  • Support Application Program Interface (API) with other software solutions to share data and reduce duplicate data entry
  • Export/download data from COPA without IT assistance
  • Automatic notifications

…and so much more all in one solution!

 

Every client is a little different.  COPA’s designed to meet those differences easily.

 

Can’t wait to see you in Denver!

 

COPA Is Much More Than An Agency Could Ever Imagine

COPA = Much more than an Early Childhood Education or Community Action Agency Could Ever Imagine.

Are you tired of wasting precious funding on redundant data entries, inefficiencies, and antiquated systems instead of spending more time helping the children and families that need your services most?

Then, check out COPA (Child, Outcome, Planning, and Administration)!

COPA is the perfect solution for:

  1. Multi-program types
  2. Multiple funding sources
  3. Dual enrollment
  4. Robust customized and required data fields
  5. eDocs to go paperless
  6. Electronic signatures, and a new sign in/out module
  7. Multi-dimensional calendar

And, much more!

COPA can connect departments at city, state and federal levels, while simultaneously connecting with funding sources, school systems,  and every type of agency available.

That’s not all!

The new Parent Portal makes applying for services incredibly easy and convenient for families.

Call now for a demonstration and 60 Day Trial at no cost – 818-304-0110!

You aren’t just a number with COPA…you’re family.

Meet COPA at the NMSHSA Conference in Costa Mesa 

COPA at the NMSHSA Conference in Costa Mesa

Meet COPA at the National Migrant and Seasonal Head Start Association on March 2-6 2018

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Let us show you how COPA can help your agency manage all your grants and programs on one platform. Head Start HS, Early Head Start EHS, Early Head Start Child Care Partnership EHS-CCP, State Funded Preschool, Community Action Programs, etc.

www.mycopa.com

Manage all your programs (HS, Migrant & Seasonal Head Start, EHS, CCP ‘Child Care Partnership’, CAP ‘Community Action Program’) on one platform

  • Fully Hosted Web-Based Turn-key Solution!
  • Your Database is Up and Running in 72 hours!
  • Compatible with Apple, Windows, Android!
  • Compatible with Any PC, Tablet, Smartphone!
  • FREE Online Training – FREE Weekly Online Classes! These classes are set-up and run to keep all your staff educated and up-to-date with all of COPA’s capabilities.
  • Best Customer Support in the Industry
  • Online Family Recruitment (English/Spanish)
  • Digital Library & Signature Capture Capability
  • HR & Professional Development Module
  • Flexible Assessment Platform: School Readiness,Family Partnership, ROMA, CLASS, ECERS, etc.

COPA allows you to use readily available cost-effective gadgets and technology to streamline your internal processes and surpass data compliance requirements.  Some examples are listed below:

  • Using a regular smartphone, tablet or notebook, you can take pictures of your staff, children, parents, volunteers and upload them directly to a child, family, or staff record.  This allows for a centralized storage of all pertinent documents associated with a child/family/staff record.  By centralizing this process, you can audit and assure compliance with state, federal and agency requirements.
  • Given the high resolution of today’s mobile cameras such as the ones in Smartphones and tablets, you can also scan documents (income verification, employment verification, address verification etc.) using such devices and upload for verification etc.
  • Using a regular smartphone, tablet or notebook, you can type case notes directly into a child or family record.  This saves a lot of  time and allows you to handle more cases and be more productive.
  • Using a central intake touchscreen kiosk at each site/location (cost as low as $300), a child or family application can be completed, signed right on the touchscreen and emailed to the applicant.
  • Using the online recruitment form on your website allows families to complete a service application directly from your website.  Any internet enables gadget can be used to access your agency’s online family recruitment form.  This process saves data entry time for your staff and allows a much more streamlined system.
  • COPA can be accessed from any internet enabled device such as Apple, Samsung, LG, Blackberry, Nokia, Motorola with any operating system including Apple iOS, Android, Windows and Windows Legacy.

Call us for a FREE Demo  1-800-780-7006 (ask for Lucy)
email: sales@mycopa.com
www.mycopa.com

Community Action Partnership Annual Conference in Philadelphia

Come meet the COPA team (Booth #214) at the Community Action Partnership Annual Convention in Philadelphia On Aug.29th to Sep 1st 2017

COPA provides a 100% Web-based Community Action Database Management software

 

 

 

 

 

 

Manage all your programs on one platform, including Head Start, Early Head Start, Childcare Partnership (CCP), Community Action Partnership and More!

Come and see what COPA offers and also ask how COPA can create a customized solution for you!

COPA offers Integrated CSBG NPI & Head Start PIR all in one place!

COPA’s comprehensive platform includes a full service Community Action Program database tracking and reporting section.   You can implement, track and manage services such as Weatherization, Transportation, Food Assistance, Employment services, Home Energy Assistance and many more.

Use the fully integrated CAP section to build custom programs with separate funding sources, and unique Eligibility criteria tables.

With COPA’s ‘Online Family Recruitment’ families can complete service applications directly from your website or an on-site Kiosk and save you a great amount of ‘data-entry’ time.

COPA’s State-Of-The-Art technology will help you become more efficient & effective in your service offerings. With fully integrated Calendar & other Management tools, you can focus on delivering better services to your community!

  • Integrated CSBG Reporting & ROMA Next Generation
  • Online Recruitment Application
  • Needs Assessment
  • CAP Eligibility Criteria
  • Service Delivery Tracking
  • Family Service Tracking
  • Goals Tracking & Outcomes
  • Referrals & Caseloads

If you are interested in setting up a meeting with our Conference personnel, please email bizdev@mycopa.com or call 1.800.780.7006

visit us at www.mycopa.com

COPA (Child Outcome, Planning & Administration)

by Nulinx International Inc.

18425 Brubank Blvd. Suite 614

Tarzana, CA 91356

Important links for The Community Action Partnership Annual Conference

  • https://www.communityactionpartnership.com/menus/annual-national-convention.html
  • brochure: https://www.dropbox.com/s/v6l8ryy71m2le4f/Sponsor%20Exhibitor%20Advertising%20Packet_FINAL.pdf?dl=0
  • agenda: https://www.dropbox.com/s/qb1wg7eg5ae7pku/2017%20AC%20Preliminary%20At%20A%20Glance%207.19.17.pdf?dl=0

COPA has a built-in Text (SMS) & eMail notification system to communicate with parents

COPA has a built-in text (SMS) and eMail notification system

Communication systems are a vital part of every Head Start and Community Action Programs’ ability to effectively and efficiently exchange important information with parents, volunteers, staff and other stakeholders. Whether communicating with your policy council and board members, providing health literacy information and updates with parents, increasing family engagement through parent-teacher conferences, scheduled home visits, parent meetings, father figure / open-house events, or communicating important emergency information, COPA’s Notification feature can greatly improve your program’s communication system. The COPA Notification feature makes it easy to send individual or group emails and texts messages to families, volunteers and staff.

by Alberto Ramirez

A motivational servant-leader & published author with over 20 years of experience as an educator, program coordinator, manager and director. Served in public schools, community college, and in Head Start and Early Head Start programs in Arizona and California. Also served as a Federal Reviewer with Dayna International, Inc. for the Office of Head Start.

To learn more about the COPA text/email notification system, please contact Lucy Mendez at 1.800.780.7006 or email lucym@mycopa.com

Chronic Absenteeism is an early warning indicator

Do you track Chronic Absenteeism?

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Use COPA’s built-in reports to flag chronic absenteeism!

Stay in Compliance with Office of Head Start Performance Standards and ensure better outcome for your Head Start Children.
by Nulinx International Inc.

18425 Burbank Blvd. Suite 614 Tarzana CA 91356
Tel. 818-304-0110 – United States

Free No-Obligation Trial!

For a limited time, we are offering a free 60-day trial of our innovative flagship database management software with absolutely No Obligation!

Request Trial Now!

 

Community Action Partnership Annual Convention in Austin

Meet COPA at Community Action Partnership Annual Convention in Austin (Texas) on Aug 30- Sep 2 2016

http://www.communityactionpartnership.com/

http://www.communityactionpartnership.com/index.php?option=com_content&task=view&id=27&Itemid=85

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In addition to being the most comprehensive 100% Web-Based database management software for Head Start HS, Early Head Start EHS, Child Care Partnership CCP, and State Funded Preschool programs, COPA provides the most advanced comprehensive and intuitive database management software for Community Action Partnerships.

With COPA you can manage all of your programs within one platform without sacrificing anything.  As the provider of Database management software for the largest Head Start grantee and the largest Public School system in the United States, it’s fair to say that COPA knows Head Start and can handle the complexities of large programs.

COPA is CAP Data Management & reporting Software.

COPA can provide the same database management and support for Community Action Programs (caps) and allow them to take advantage of the Fully Web-Based, Scalable, Powerful, and Intuitive platform to increase their effectiveness and efficiency in their service offerings to their communities.  Some of the areas covered by COPA are listed below:

  • Online Family Recruitment and Online Family Application Form Submission
  • Capture of desired services such as Child and Family Services, Home Energy Assistance, Emergency Services, Employment and Training, Housing & Weatherization, Transportation, Food Assistance, Employment Services and more.
  • Need Assessment
  • Eligibility determination for CAP services as well as Early Childhood services such as HS, EHS, State-Preschool , Child Care, etc.
  • Family and Client Service Tracking
  • Referral Tracking and Case Worker Caseload
  • Goal Tracking & Outcome
  • Client Demographics
  • Service Delivery
  • Service Counts
  • Expenditures Reporting
  • Achievement Reports
  • Funders
  • NPI and CSBG Reporting

Provide services such as:

  • Weatherization
  • Transportation
  • Food Assistance
  • Employment Services
  • Home Energy Assistance
  • Emergency Services
  • Employment & Training
  • Housing Assistance

If your agency has a Community Action Program and you would like to see how COPA can help you manage it more effectively and efficiently, please contact COPA at 1.800.780.7006 or email lucym@mycopa.com (LUCY Mendez)

www.mycopa.com

 

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